I am reviewing our department's aged receivables, and there are several that are very old and we are unlikely to collect the monies owed to the County. How do we go about getting those items written off?

Any items that are believed to be uncollectible should be submitted to the Finance Office for review. A summary should be included (signed by a division director/elected official), along with documentation regarding all collection procedures that were taken and related support. The Accounting Manager and Finance Director will review the department's information, and compose an official write-off request. This request will be submitted for approval to the Commissioners at one of their regularly scheduled meetings. After Commissioner approval, the receivables in question are considered written off. The Finance Office will make appropriate entries in MUNIS to record the write-off, and departments should take corresponding steps for any receivable subledgers that they separately maintain. The same process should be followed for any payables owed by the County that, per detailed investigation, have been determined to no longer be due to an outside party and therefore should be written off.

Employee Access – Rockingham County, NH

Open enrollment 2020-2021: Video: Allegiant Care

Below are common links, forms, and policies used by employees.

For Employee FAQ, please see the dropdown item under “Employee Access” on the menu.

COVID-19 Information, Updates and Employee Resources:

New posts:

WELLNESS March Newsletter – In this issue, emotional wellbeing (managing, resiliency, stress management) and salmon cakes recipe.

Omada Health Portal – Take care of you! 24/7 access to a health coach and personalized resources to get your health on track and support you to reach your health goals. You’ll get a wireless smart scale, dedicated health coach, online community, interactive lessons, and more. All at no cost to you: If you or your covered adult dependents are enrolled in the County medical plan offered through Cigna and are accepted into the program, you’ll receive the program at no additional cost.

Kronos COVID-19 Section

Employee Notice	Post Date
2021 Rockingham County Holiday Calendar	10/20/2020
Employee Health Services Calendar 03-2021	03/01/2021
OMADA-Digital Lifestyle Program Cigna Flyer	08/18/2020
Kronos Employee Self Service	09/23/2019
MotivateMe Plan-Year 07-01-2020 to 06-30-2021	08/18/2020

Employee Links	Description / Guide
Open enrollment video	2020-2021 Employees Open Enrollment
IRS Withholding Calculator	IRS Withholding Calculator
Employee Assistance Program, Rockingham County	Need help? The Employee Assistance Program is available for a variety of services. Please see the Employee Assistance Program informational flyer for more information, or contact Human Resources at 679-9337.
MUNIS Employee Self-Service (ESS)	Review historical payroll data from 2019 and years' prior including 2016-2019 paystub details and W-2 information (including the ability to reprint 2017-2019 Form W-2's). 2019 W-2 information and forms will be available late January 2020.
Kronos Workforce Central	Review timecard and accrual balance data, and request time offUtilize the Employee Home Page section to review and make changes to contact information, tax withholdings, diect deposit, and more! Paystub information for check dates after 12/31/2019 can also be found on the Employee Home Page.
Primex Online Training	Various training offered by Primex.

(CBA) Collective Bargaining Agreements
Corrections Supervisors, Teamsters, 2020-2022
County Attorney Legal Assistant & Paralegals, Teamsters, 2019-2021
Maintenance, Teamsters, 2017-2020
Maintenance, Teamsters, 2021-2023
Sheriff Deputies, Teamsters, 2020-2022
Sheriff Dispatchers, Teamsters 2020-2022
Sheriff Supervisors, NEPBA, 2017-2019
Sheriff Supervisors, NEPBA, 2021-2023
Nursing Home, SEIU, 2021-2022

Internal Forms	Policies / Guides
Accrued Time Usage Form
Accrued Time Usage CORRECTION OFFICERS (Union)
Account Reconciliation Template
Accounts Payable Warrant Cover Sheet	Departmental AP Warrant Policy
Accounts Payable Warrant	Departmental AP Warrant Policy
Bid Waiver Request pursuant to 28:8-f, Exceeding $5,000	Pursuant to NH RSA 28:8-f
Bid Waiver Request , NH RSA 28:8-a, Sale of Property exceeding $300.00	Pursuant to NH RSA 28:8-a
Change Order Request
Correction Officer Employment Separation Report
Credit Card Designated User Acknowledgment	Credit Card Usage Policy
Credit Card Designated User Form	Credit Card Usage Policy
Credit Card Policy Acknowledgment	Credit Card Usage Policy
Criminal Records Check
Educational Assistance Reimbursement Form	Educational Assistance Reimbursement Program
Employment Separation Report	This form is to be submitted with the out processing PCN, by the department Director.
Exception Request	Pursuant to Personnel Policies and Procedures
Fixed Asset Add - Change Form	Fixed Asset Policy
Grant Policies and Procedures	Guide for financial procedures and policies regarding grants.
Incident Report Form (NON Worker's Comp)	Please use this form for all property and liability incidents, and submit to ATTN WC. For Worker's Compensation incidents/reporting, please use the form labeled "for Worker's Comp")
Incident Accident Investigation Form (For Worker's Comp)	For use by department heads or supervisors to document work related accident investigations
Incident Report (for Worker's Comp)	Please use this form for Worker's Compensation incident reporting.
Line Item Transfer Form	Budget Line Transfers
Kronos New/Change User Form will be coming soon. Please contact Ben Wing 679-9374 for help in the meantime.	Use this form to request a new Kronos user, or change to an existing Kronos user.
Mileage Expense Signature Form	Use this form as a cover sheet to the total of your mileage reimbursement.
Mileage Reimbursement Form excel sheet	Use this form to show the breakdown of your miles. XLS
Military Leave Notification Form
MUNIS New User / Change User Form	Use this form to request a new MUNIS user or a change to an existing MUNIS user
New Hire or Change to Benefits Eligible	PCN - New Hire or Change to Benefits Eligible
PCN-Outprocessing or Change to Non-Benefits Eligible Status	PCN - Outprocessing or Change to Non-Benefits Eligible Status
Payroll Change Notice	Regular PCN
Revenue Warrant Form	Department Revenue Warrant Policy
RFP Invitation Template	Use this as a template for new Requests for Proposals.
Special Account Revenue Warrant	Department Revenue Warrant Policy
Surplus Equipment Request	Use this form to obtain approval for properly disposing of obsolete or broken equipment.

Other Policies
Cash on Hand Policy
Legal Consultation Policy
Out of State Conference and Training Policy - revised 11/15/16
Personnel Policies and Procedures

Employee Access

COVID-19 Information, Updates and Employee Resources:

Upcoming Events

Board of Commissioners Meeting

Board of Commissioners Meeting

Documents

LNA Program

Video Tour

FAQ

Employee FAQ

I am reviewing our department’s aged receivables, and there are several that are very old and we are unlikely to collect the monies owed to the County. How do we go about getting those items written off?

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Employee Access

COVID-19 Information, Updates and Employee Resources:

Upcoming Events

Board of Commissioners Meeting

Board of Commissioners Meeting

Documents

LNA Program

Follow us:

Video Tour

FAQ

Employee FAQ

I am reviewing our department’s aged receivables, and there are several that are very old and we are unlikely to collect the monies owed to the County. How do we go about getting those items written off?

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