RFP/Bid

Proposal Instructions

Proposals can be submitted through one of the following methods:

  1. Hard Copy Submission
    Submit two (2) copies, or one (1) copy along with a thumb drive, in a sealed envelope labeled “RFP – (RFP Name)”. 
    Deliver to:
    Rockingham County Commissioners
    119 North Road
    Brentwood, NH  03833
  2. Email Submission
    Email your proposal as a PDF attachment to rfp@co.rockingham.nh.us.  Ensure that no submissions are sent to any other Rockingham County email address, as this may result in disqualification. File attachments must not exceed 20 MB in total. If your attachments exceed this limit, send multiple emails as needed. You will receive a confirmation email within one business day.  If you do not receive confirmation, please contact the individual listed in the upper-left corner of the first page of the RFP document.
  3. Online Submission
    Proposals may also be submitted online via Public Purchase. Account registration is free, but please allow 24 hours for activation. Visit the Public Purchase: Rockingham County Home Page for more information.

*Please refrain from adding our e-mail addresses to your marketing or distribution lists. Failure to comply may result in your domain being blocked, which could hinder the receipt of future proposals or communications from you.

Submission must include:

  1. Organization legal name with DBA if applicable.
  2. Tax ID.
  3. Physical address and mailing address (if different).
  4. Organization representative name and contact information (phone, fax, and email).
  5. Itemized pricing (including shipping or freight, if applicable).
  6. Cut sheets, specifications, brochures, etc. for all products quoted, if applicable.
  7. Equivalents must be clearly identified, with all variations from the specification annotated and are subject to approval.
  8. Complete details about warranty and service availability.
  9. The proposed start and completion time schedule for after bid has been awarded.
  10. Insurance requirements, non appropriations and indemnification obligations.
Sealed Bids Due
(all times are EST/EDT)
07/09/2025 by 7:30amToyota Sienna AWD Mini Van
06/17/2025 by 7:30amContracted Prosecution Services, Sheriff's Department
03/19/2025 by 7:30amDocument Management System

Vendor Mailing List
Rockingham County is using Public Purchase.  We are not maintaining vendor lists for mail or email of invitations.  Vendors must sign up for a free account on Public Purchase and register for Rockingham County’s RFPs as soon as possible to avoid missing any of our future RFPs.

Bid Openings and Awards
Proposals will be available for public inspection upon request.  After a thorough review of the proposals received, a bid award will be scheduled for a future Board of Commissioners meeting, usually within a few weeks. 

Surplus Equipment
County equipment that is declared surplus and available for bid/sale will be listed below as downloadable PDF documents.

RFP Results: 

FY 2024 RFP Results
2020 RFP Results (thru 07/08/2020)
2019 RFP Results
2018 RFP Results
2017 RFP Results
2016 RFP Results